Ozark Avalon Board Meeting: 2011 August 15

Ozark Avalon Board Meeting

2011 August 15

 

Ozark Avalon Board Meeting
2010-08-15

Tom called the meeting to order at 12:47pm.

Board members attending:  Tom, Crystal, Sorsha, Orpon, Bob, Brandon, Pet, Uthyr
Also attending:  Taz, Amy, Mike, Tonya, Fawn, Johanna

Agenda:  prices, events

Orphanarium next weekend.  Asked for help to get grounds ready.  Frog Bog
needs work.  Orpon to debug, Amy will clean this week.

08/28:  KC PaganPride weekend before Harvest, will donate $25.
09/19:  GGG - Crystal will go Fri pm to Sun am.
09/19:  PPD Col - Orpon/Sortia setup and monitor.
09/24:  Hullabaloo - Orpon/Sortia
10/23:  TGG cancelled - Art show replaced.
2011:   Pagan Picnic - OA will have info booth

Need to have lawyer review site rental contract to include language so renters
assume full liability for members.

Repairs needed on ceiling in Retreat Center dining room and Cedar Room floor.
Replace door in Cedar Room.  Keep downstairs room and room above for overnight
sleeping.

Prices:
Camping:
  $10/adult/night for 1 to 5 persons, $2/night for more, 15 maximum
      (age 16 or older are adults, under 16 are free)
  $15/person bunk-style sleeping indoors

Event:  (exclusive use of campground, need event insurance)
  $500 minimum
  $5/person/night, 2 night minimum
  get use of entire campground but not retreat center 
    retreat center: $25(?) common area, $15/night bunk sleeping, 
    kitchen not unless OakSpirit and permission
  need proof of event insurance

Day Events (weddings, wiccanings, handfastings, etc)
   free for Oak Spirits, $5/person/non-OAKSpirits

MOTION to accept new pricing structure, by Crystal, 2nd by Brandon
MOTION PASSED unanimously

Samhain:  $20/person, Luna Espiral will help, and main ritual
  No portal will be opened, will honor ancestors.

Harvest:
  $50 advance/ $60 gate/ $20 kids 14-20
  Guest speaker:  Alfred Willowhawk & Willow, 2 workshops (1 Alfred/2 Willow)
  Ronda: tie dye
  All: wickerman
  Sage: Afterlife or postlife
  Pet: grounding and centering for beginners
  Doug:  Greek pantheon
  Sage/Uthyr:  guided meditation/shamanic journey
  Alex:  gemstone magic, chakra aligning
  Taz:  house blessing ritual/workshop
  Uthyr:  Astrology, town cryer
  Pet:  hiking tours, coordinate wicker man
  Tom:  drum workshops
  Johanna: kids (and Fawn:  cinnamon stick pentacles)
  opening ritual thurs eve, closing mon morning
  community service 2 hrs each, Orpon coordinate
  work credit $10/hr credit
  kitchen:  Sorsha, Fawn, Pet
  full and partial comped and work exchange lists discussed.

Oak Spirit elist:
  Much activity, many folks need healing old wounds, Heart Circle Sunday

Board:
  Uthyr asked add Taz to Board, tabled for present.  Discussion of Rachel.
  Board meetings need revised from 2/yr to at least quarterly.

Annual Church Meeting - Sunday September 5, 2010 - day pass $10

Upcoming expenses:
  Orpon:  brush hog broken gear box, new costs $500-$800, look for sale
    and pool needs replaced, tabled for now.  Will bring info next meeting.

Discussion of rumors:  running off people, not doing anything.

EcoArtFest:  Pet will go and represent OA.

Selena Fox reminder to Crystal about green burial committment, tabled.

ByLaws update:
  Uthyr asked about updating.  Per attorney, we need to clean up, urgency
  essential.  Tom will convene online meeting to update bylaws.

Adjourned 4:41 pm.